Job Details
Employer: Diva Support
  • Our company is an IT company looking for an Executive Assistant to be responsible for Provision of personal administrative support and assistance to executive staff. You will be responsible for the preparation and editing of correspondence, communications, presentations and other documents. You will receive and interact with incoming visitors.You are to answer and manage incoming calls, interact with external clients of the organization.
  • Prepare and edit correspondence, communications, presentations and other documents
  • Design and maintain databases
  • File and retrieve documents and reference materials
  • Conduct research, collect and analyse data to prepare reports and documents
  • Manage and maintain executives' schedules, appointments and travel arrangements
  • Arrange and co-ordinate meetings and events
  • Monitor, screen, respond to and distribute incoming communications
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Interact with external clients
  • Co-ordinate project-based work
  • Review operating practices and implement improvements where necessary
  • Supervise, coach and train lower level staff
Candidate Requirements


  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • BSc in any related field; additional qualification as personal assistant would be considered an advantage


Required Skills
excellent knowledge of ms office : 2 to 3 years
management system : 1 to 2 years
Executive administrative assistant : 2 to 3 years
Apply before Thursday, August 9, 2018 - 25 Days left Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.