Executive Secretary - Adsa Associates Limited, Lagos

  • Lagos
  • Salary: ₦70 000.00 - ₦80 000.00 Per Month (Negotiable)
  • Commission: YES
  • Job Type: Permanent
  • Posted by Adsa Associates Limited on Thursday, June 7, 2018
  • Reference: ASCO 2018/005
  • Apply before Friday, June 15, 2018 -
VERIFIED JOB AD

Vacancy Details

Employer: Adsa Associates Limited

  • We are looking for a competent Executive Secretary to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.
  • Executive secretaries must be quick professionals with great time-management and multitasking abilities. It is with their diligence and competence in their work that executives can focus on their managerial responsibilities without worrying for other tasks.
  • The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities:

  • To draft and review correspondences.
  • To manage the filing and data retrieval system.
  • To schedule and arrange meetings and appointments, attend and take minutes of meeting.
  • To screen all calls to ensure effective use of Executive’s time.
  • To attend to any necessary activities as required from time to time.
  • Provide strong secretarial support to the Executive to manage their workload and activities
  • Drafting and preparing reports, presentations, letters, and other documents
  • Coordinate and maintain the electronic calendar of the Executive, including organising of all appointments, meetings, travel arrangements, attendance at conferences and seminars
  • Organize and facilitate staff meetings, workshops and Board meetings
  • Maintain electronic and hard copy filing systems using designate protocols, and ensuring timely retrieval of documents
  • Distribute papers from the Executive’s office and maintain a follow up system as required
  • Manage correspondence and write responses on behalf of the Executive when required
  • Liaise with internal and external stakeholders on behalf of the Executive
  •  Support the Executive’s attendance and participate in a range of external meets through filing and timely provision of minutes, agendas, supporting documents
  • Undertake project work as required

Candidate Requirements

REQUIREMENTS

  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office Suite
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Bsc, BA  in business administration, secretarial studies or relative field
  • Must Reside within Lekki - Ajah Axis
This position reports to: Practice Administrator Apply before Friday, June 15, 2018 - Companies may expire jobs at their own discretion. If you have not received a response within two weeks, your application was most likely unsuccessful.

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